225 Shortcuts for Microsoft Word You Need To Know

1. Manage Word Documents
Ctrl+N	Create new document
Ctrl+O	Open document
Ctrl+W	Close document
Ctrl+S	Save document
F12	Save document as
Ctrl+P	Print document/ print preview
Ctrl+F6	Switch between multiple Word documents
Alt, then f, r	Open Recent (file, recent)

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2. Navigate within Documents
Arrow Left/Arrow Right	Jump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow Right	Jump one word to the left / to the right
End/Home	Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up	Jump one line down / one line down
Ctrl+Arrow Down/Ctrl+Arrow Up	Jump one paragraph down / one paragraph up
Page Down/Page Up	Jump one screen down/ one screen up
Alt+Ctrl+Page Down/Alt+Ctrl+Page Up	Jump to top / to bottom of visible window
Ctrl+End/Ctrl+Home	Jump to end / to beginning of document
F6	Cycle through Ribbon/open panes/Status Bar/document window
Ctrl+G/F5	Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+Z	Go back to previously edited location in document (up to 4 places)
Shift+F5	Go to a the last change or revision. Also works after opening document.
Ctrl+Shift+F5	Set, go to and edit bookmarks
Alt+Ctrl+Home	Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option
Ctrl+Page Down/Ctrl+Page Up	Move to next / move to previous browser object as set in Browse Options

Dialog boxes
Tab	Cycle forward through all options and elements
Shift+Tab	Cycle backwards through all options and elements
Ctrl+Tab	Cycle forward through available pages
Ctrl+Shift+Tab	Cycle backwards through available pages
Alt+underlined letter	Selects the option indicated by the letter

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3. Select Text
Shift+Arrow Right/Shift+Arrow Left	Extend selection one character to the right / to the left
Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left	Extend selection one word to the right / to the left
Shift+End/Shift+Home	Extend selection to the end / to beginning of a line
Shift+Arrow Down/Shift+Arrow Up	Extend selection one line down / one line up
Shift+Page Down/Shift+Page Up	Extend selection one screen down / one screen up
Ctrl+Shift+End/Ctrl+Shift+Home	Extend selection to end / to beginning of document
Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up	Extend selection to end / to beginning of visible window
Ctrl+A	Extend selection to entire document
Arrow Keys	Cancel selection and return to beginning / to end of selection
F8	Turn Extend Mode on: Extend selection without pressing shift
Arrow keys , Page up/Page Down	Extend selection in Extended Mode:
F8	Extend selection further by word, paragraph, document in Extended Mode
Shift+F8	Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keys	Select a vertical block of text in Extended Mode
Esc	Turn extend mode off
F8	Extend a selection to a specific location in a document

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4. Undo, Copy and Paste
Ctrl+Z	Undo the last action
Ctrl+Y	Redo the last action
Ctrl+C	Copy selected text or object
Ctrl+X	Cut selected text or object
Ctrl+V	Paste selected text or object
Ctrl+Shift+C	Copy text format
Ctrl+Shift+V	Paste text format
Ctrl+Alt+V	Paste special
Ctrl+v, then Ctrl, then k	Paste and keep Source Formatting
Ctrl+v, then Ctrl, then t	Paste and keep Text only
Ctrl+F3	Cut to the Spike (separate clipboard)
Ctrl+Shift+F3	Paste from the Spike
F3	Paste AutoText ( after start typing)
Alt+Shift+R	Copy the header or footer from previous section of the document

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5. Edit Documents

Insert Special Characters
Alt+Ctrl+C	Insert copyright symbol
Alt+Ctrl+R	Insert registered trademark symbol
Alt+Ctrl+T	Insert trademark symbol
Alt+Ctrl+. (Period)	Insert horizontal ellipsis (…)
Alt+Ctrl+-	Insert em dash
Alt+Ctrl+[+]	Insert en dash
Alt, then n,u	Insert Symbol (insert menu)
'/Ctrl+2x`	Insert single opening quotation mark
Ctrl+2x '	Insert single closing quotation mark
Type character code and pressAlt+X	Insert Unicode character, e.g. 20ac
Select character and pressalt+X	Transform character to Unicode
Alt+character code on numeric keyboard	Insert ANSI character

Insert Breaks
Enter	Insert paragraph break
Shift+Enter	Insert line break without breaking paragraph
Ctrl+Enter	Insert page break
Ctrl+Shift+Enter	Insert column break (break table)
Ctrl+Shift+Space	Insert nonbreaking space
Ctrl+Shift+- (Hyphen)	Insert nonbreaking hyphen
Ctrl+-	Insert optional hyphen

Insert Text Elements
Alt+Ctrl+F	Insert a footnote
Alt+Ctrl+D	Insert an endnote
Ctrl+K	Insert a hyperlink
Alt+Shift+I	Insert Citation Mark
Alt+Shift+X	Insert Index Mark

Move and Delete Text
F2, then move to position and press Enter	Move selected text to different position
Shift+F2, then move to position and press Enter	Copy selected text to different position
Delete/Backspace	Delete one character to the right / to the left (or delete selection)
Ctrl+Delete/Ctrl+Backspace	Delete one word to the right / to the left
Delete	Delete one character to the right or delete selection
Ctrl+Shift+</Ctrl+Shift+>	Decrease / Increase font size one value

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6. Formats

Format Text
Ctrl+D/Ctrl+Shift+K	Open the Font dialog box
Ctrl+Shift+</Ctrl+Shift+>	Decrease / Increase font size one value
Ctrl+[/Ctrl+]	Decrease / Increase font size one point
Ctrl+B	Apply/remove bold
Ctrl+I	Apply/remove italic
Ctrl+U	Apply/remove underline
Ctrl+=	Apply/remove subscript
Ctrl+Shift+=	Apply/remove superscript
Ctrl+Shift+C	Copy formatting
Ctrl+Shift+V	Paste formatting
Ctrl+Shift+D	Apply/remove double-underline
Ctrl+Shift+W	Apply/remove words underline (only words, no spaces)
Ctrl+Shift+H	Apply/remove hidden formatting
Ctrl+Shift+A	Apply/remove all capitals
Ctrl+Shift+K	Apply/remove small capitals
Shift+F3	Change between all upper-, first letter upper- and all lower-case
Ctrl+d, then Alt+k and enter	Apply strike-through formatting (font dialog)
Ctrl+Shift+Q	Change the selection to the Symbol font
Shift+F1	Reveal Formatting (show all formats of selection)
Ctrl+Alt+H	Apply/remove Highlight Text Feature

Format Paragraphs
Ctrl+R	Right-align paragraph
Ctrl+L	Left-align paragraph
Ctrl+E	Center-align paragraph
Ctrl+J	Justify-align paragraph
Ctrl+M/Ctrl+Shift+M	Indent paragraph from the left and increase / decrease indent
Ctrl+T	Increase hanging indent
Ctrl+Shift+T	Decrease hanging indent
Ctrl+1	Set line-spacing to single-space
Ctrl+2	Set line-spacing to double-space
Ctrl+5	Set line-spacing to 1.5
Ctrl+0 (zero)	Add or remove one line space preceding a paragraph

Styles
Alt+Ctrl+Shift+S	Open or close Styles task pane
Alt+Ctrl+1	Apply Heading 1 style
Alt+Ctrl+2	Apply Heading 2 style
Alt+Ctrl+3	Apply Heading 3 style
Alt+Shift+Arrow Right/Alt+Shift+Arrow Left	Promote / demote Headings
Ctrl+Space	Remove all manual styles
Ctrl+Shift+N	Apply Normal style
Ctrl+Shift+S	Open Apply Styles task pane (will not close with pressing it a second time)
Alt+Ctrl+K	Start Auto Format

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7. Search and Replace
Ctrl+H	Open traditional find and replace window
Ctrl+h, then Alt+D	Open traditional find window
Alt+Ctrl+y, /Shift+F4	Repeat last find after closing find window
Ctrl+Tab	Jump between find menu and document
Alt+Space, Arrow keys andEnter	Move find menu window
Esc	Close traditional search window if active
Ctrl+F	Open (new) search menu in navigation task pane
alt, then w,k	Open and close Navigation pane (View, Navigation)

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8. Manage Word View

Switch Views
Alt+Ctrl+P	Switch to Print Layout view
Alt+Ctrl+O	Switch to Outline view
Alt+Ctrl+N	Switch to Draft view (used to be normal view)
Ctrl+scroll mouse	Zoom in and zoom out
alt then w, q	Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+S	Split the document window

Ribbons
Ctrl+F1	Show or hide the ribbon
F10/Alt	Select item in Ribbon
Esc	Leave Ribbon or Submenu
Arrow Left/Arrow Right	Move left or right between main Ribbon Menus if active
Arrow Keys	Move left/right/up/down between Ribbon Menus and Sub-Menus
Space/Enter	When in ribbon Open or activate selected item

Navigation Pane
Alt, then w,k	Open and close Navigation pane (View, Navigation)
F6/Shift+F6	With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab/Shift+Tab	In Navigation Pane: Move through Navigation Pane options

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9. Tables

Navigate in Tables
Arrow Down/Arrow Up	Jump one row down / one row up
Tab/Shift+Tab	Jump to (and select) next / previous table cell
Alt+Home/Alt+End	Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down	Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right	One cell to the left / to the right

Select Table Contents
Shift+End	Select current table cell
end, then shift+Home	Select content of current table cell
Press and hold shift and pressarrow keys repeatedly	Extend selection to adjacent cells
Ctrl+Shift+f8, then press	Extend selection or block
Alt+5 on numeric keypad (withnumLock off)	Select an entire table

Edit Tables
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down	Move current row up or down
In first column, press shift+End	Select row*
In first row press alt+Shift+Page Down	Select column
Shift+Delete	Delete rows* with rows selected
Shift+Delete	Delete columns with columns selected
Alt, j, l, d, r	Delete row at cursor
Alt, j, l, d, c	Delete column at cursor
Alt, j, l, a	Insert row above cursor
Alt, j, l, e	Insert row below cursor
Alt, j, l, l	Insert column to the left of cursor
Alt, j, l, r	Insert column to the right of cursor
Ctrl+Tab	Insert tab character
tab in last table cell	Add row at the end
*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column.

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10. Outline View
Ctrl+Shift+O	Switch to Outline View
Tab/Shift+Tab	Promote / Demote a paragraph (orAlt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down	Move selected paragraphs up / down
Ctrl+Shift+N	Demote to body text (set style to normal)
Alt+Shift+[+]/Alt+Shift+-	Expand / Collapse text under a heading
Alt+Shift+A	Expand or collapse all text or headings
[/ key on the numeric keypad	Hide or display character formatting
Alt+Shift+L	Show the first line of body text or all body text
Alt+Shift+1	Show all headings with the Heading 1 style
Alt+Shift+N	Show all headings up to Heading n
Ctrl+Tab	Insert a tab character

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11. Review Documents
F7	Choose the Spelling command (Review tab).
Alt+Ctrl+M	Insert a comment
Ctrl+Shift+E	Turn change tracking on or off
Alt+Shift+C	Close the Reviewing Pane if it is open.
Ctrl+Shift+*	Display nonprinting characters.
Alt+F10	Display the Selection and Visibility task pane.
Ctrl+Shift+G	Open the Word Count dialog box.

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12. Print Documents
Ctrl+P	Print a document (print preview)
Esc	Close print preview
Arrow keys, Page up/Page Down	Move around the preview pages (with focus on preview page*)
Ctrl+Home/Ctrl+End	Move to first page / last page (with focus on preview page)
*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option

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13. Fields
Alt+Shift+D	Insert current date (insert DATE field)
Alt+Shift+P	Insert page number (insert PAGE field)
Alt+Shift+T	Insert time (insert TIME field)
Alt+Ctrl+L	Insert LISTNUM field
Ctrl+F9	Insert an empty field
Ctrl+Shift+L	Insert a LISTNUM field
Shift+F9	Show or hide field code/result of selected field
Alt+F9	Show or hide field codes/results of all fields in document
F9	Update selected fields*
Alt+Shift+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11/Shift+F11	Go to the next field/ previous field
Ctrl+Shift+F7	Update linked information in a Microsoft Word source document
Ctrl+Shift+F9	Unlink a field
Ctrl+F11/Ctrl+Shift+F11	Lock a field / Unlock a field
*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9)

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14. Mail Merge
Alt+Shift+K	Preview a mail merge
Alt+Shift+N	Merge a document
Alt+Shift+M	Print the merged document
Alt+Shift+E	Edit a mail-merge data document
Alt+Shift+F	Insert a merge field
Alt+Shift+K	Preview a mail merge
Alt+Shift+N	Merge a document
Alt+Shift+M	Print the merged document
Alt+Shift+E	Edit a mail-merge data document
Alt+Shift+F	Insert a merge field

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15. The Rest
F1	Get Help or visit Microsoft Office.com
Alt+Space	Open the window menu
Alt+F4	Exit Word
Shift+F10	Display a shortcut menu (Simulate right mouse button)
Alt+F3	Create new Building block with selected texts

I remain SIRVIC, feel free to comments on the comment box